Jefferson Lab

As a matter of corporate policy, all JSA employees are required to be vaccinated against COVID-19. All successful hires will be required to provide COVID-19 vaccination verification as a condition of employment, subject to limited legally recognized exemptions to the COVID-19 vaccination.

Posting Date: 10/10/22

Range: $153,300 - $242,300 (PSE)

Work Location Type: Hybrid (combination of on-site and remote work based on business needs)

Come join our team at Jefferson Lab, where great minds matter.

What your job will be like:

Jefferson Lab is seeking a Facilities Management and Logistics Director to oversee the planning, design, construction, maintenance and operations of campus facilities at Thomas Jefferson National Accelerator Facility (TJNAF) as an employee of Jefferson Science Associates (JSA) LLC. TJNAF is a leading nuclear physics research center sponsored by the U.S. Department of Energy (DOE) with an annual operating budget in excess of $200M and over 800 employees located at the heart of a growing research park in Newport News, Virginia.

The Facilities Management and Logistics Director is a senior leadership position reporting to the Chief Operating Officer. The director manages a division operating budget of $30M, construction projects of over $150M, over 1 million square feet of office, scientific, and storage space across 60 structures on the 160 acre research campus and leads a staff of 60 employees.

Responsible for management of physical and personnel security, government owned property, GSA and special purpose vehicles, and logistics to include warehouses and storage areas. The director works closely with JSA staff and leadership, the DOE Site Office, members of the JSA parent company, city agencies, suppliers, and represents TJNAF on National Laboratory forums and communities of practice related to facilities management and capital projects.

In this role you will:

  • Organize, lead, and provide oversite to a team of staff, subcontractors, construction contractors and enabled by supporting engineering, maintenance, and operational policies and systems to manage all campus facilities and deliver infrastructure services essential to meeting the research requirements of the facility.
  • Provide timely and clear direction to division members to ensure all work is systematically planned, executed, and documented consistent with JSA policies and procedures and fully coordinated with research divisions and lab priorities.
  • Ensure all staff are trained and qualified to perform each task and that all work is performed in absolute compliance with all safety, health, and environment requirements.
  • Systematically capture all system and process failure data and investigate anomalies to understand cause and contributing factors. Identifies and drives to completion corrective and preventive actions to continuously reduce cost and improve performance while developing and tracking key performance metrics.
  • Develop and maintain planning documents and prepare annual operating budgets to achieve lab objectives and priorities. Monitor division and project spending against budgets, identify adverse variances, and take corrective action or alert leadership in time to avert mission impacts.
  • Develop timely and realistic project plans, submit for funding, and execute a capital construction program meeting DOE requirement that supports the Lab’s mission.
  • Prepare and submit all real estate actions to acquire, utilize, and dispose of real property assets to DOE for review and approval and maintain complete and current real estate records.
  • Perform physical condition and functional utilization assessments on each real property assets at intervals defined by DOE or based on industry leading practices, voluntary consensus standards, and customary commercial practices.
  • Establish and maintain a maintenance management program which includes

(i) a computerized maintenance management system (CMMS)

(ii) a condition assessment system

(iii) a master equipment list

(iv) maintenance service levels and schedules for all equipment

(v) methods to determine for each asset the minimum acceptable level of condition

(vi) methods for categorizing deficiencies as either deferred maintenance and repair

(vii) methods to prioritize maintenance work

(viii)track direct/indirect expenditures for maintenance, repair & renovation at the asset level

  • Maintain accurate and complete data in the DOE Facilities Information Management System (FIMS) for all lands, buildings, trailers, and other structures and facilities.
  • Plan and manage the campus to support the DOEs sustainability goals while meeting the requirements of the Emergency Planning and Community Right-to-Know Act. This includes maintaining current Site Sustainability Plans (SSPs) to achieve commitments toward meeting the Department’s sustainability goals.
  • Develop and maintain a site security program to meet DOE requirements.
  • Develop and maintain a personal property program to meet DOE requirements.

Qualifications We Require

Education:

  • Relevant bachelor’s degree in Science, Technology, Engineering, Math or related discipline from an accredited university

Experience:

  • 15 years of increasingly progressive leadership experience

Knowledge, Skills, Abilities:

  • Demonstrated experience building effective relationships with internal and external stakeholders.
  • Experience organizing and leading development of organizational structure, workflow, and operating procedures.
  • Skill in examining and reengineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Focus on employee development and performance management skills.
  • Demonstrated ability to provide technical guidance and leadership to professional personnel.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Demonstrated ability to establish a system of staff accountability; ensuring goals and objectives are established and met.
  • Demonstrated ability to negotiate and manage contractual arrangements.
  • Ability to participate in the planning and construction of new buildings, as well as major renovation and repair projects.
  • Adept at fostering a diverse, equitable and inclusive environment.
  • Demonstrated experience developing a culture of continuous improvement in Environment, Safety, and Health performance and program execution in an organization.

Qualifications We Desire

  • Demonstrated experience developing and executing a business and operations strategy
  • Registration as a Professional Engineer, Registered Architect or other Facilities management certifications (Certified Facilities Manager, etc.)
  • Demonstrated experience in facilities planning, budget preparation, analysis, and fiscal management for a large facility.

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.

A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

  • Medical, Dental, and Vision Care Plans
  • Flexible Spending Accounts
  • Paid Time-off and Leave Programs (vacation, holidays, sick leave)
  • 401(k) Plan – 9% Lab Contribution; 100% vested
  • Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)
  • Tuition Assistance, Training and Professional Development Programs
  • Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

EEO COMPLIANCE:

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to employment @ jlab.org or call (757) 269-7598 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.

Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.