Jefferson Lab

As a matter of corporate policy, all JSA employees are required to be vaccinated against COVID-19. All successful hires will be required to provide COVID-19 vaccination verification as a condition of employment, subject to limited legally recognized exemptions to the COVID-19 vaccination.

Come join our team at Jefferson Lab, where great minds matter.

Posting Date: 10/14/2022
Salary Range: $67,500 - $101,300 (SA II)
Work Location Type: Hybrid (combination of on-site and remote work based on business needs)

Are you looking for an opportunity to join a forward-thinking team? Consider joining JSA as Programmatic Support Administrator. You will be part of a team responsible for a broad range of support for Physics Division management – including but not limited to organizing workshops and review meetings, working with the scientific program advisory committee, and compiling periodic reports for the Division Managers, Department Heads and Group Leaders to inform internal and external stakeholders about Division initiatives. Extensive expertise in information gathering, writing, and editing of materials is required for all duties. Supports Laboratory policies and Division programmatic initiatives.

In this role you will...

  • Coordinate the compilation and timely submission of technical and other reports for the Division
  • Plan and coordinate Directorate meetings, workshops and reviews and ensure all logistics, administrative functions, and catering are arranged and ready in accordance with policies and procedures
  • Develop and maintain a system for tracking all review recommendations through to completion.
  • Assist with the organization and completion of formal agreements between the laboratory and universities, both foreign and domestic
  • Manage complex archive of statistical information/data (conference travel, publications, awards, public services, etc.).
  • Coordinate and organize annual Program Advisory Committee (PAC) scientific meeting and associated documentation and tracking
  • Liaison with departments across the lab to include Director’s Office, Procurement, Event Services, etc.


Qualifications We Require:

Education:

  • BS/BA in Management or Administrative (or related field) or

Experience:

  • 5 years of progressively experience in an administrative capacity or,
  • Equivalent combination of education, experience, and training

    Knowledge, Skills and Abilities:

    • Experience with working in a diverse and multicultural atmosphere
    • Demonstrated ability to work independently in performing complex, multi-tasked assignments
    • Excellent written and oral communications skills, to include strong grammatical, formatting and proof reading skills
    • Ability to produce quality, easily understood documents for diverse audience
    • Superior interpersonal skills, both oral and written communication skills
    • Demonstrated ability to handle sensitive and confidential information
    • Ability to balance and prioritize work to deliver results and meet deadlines
    • Highly proficient in Microsoft 365, to include Share Point, Teams, Excel, Outlook, PowerPoint, Word, and Adobe Acrobat Pro

    Qualifications We Desire:

    • Familiarity with organizing and completing travel
    • Knowledge of document control and records management

    About Jefferson Lab

    Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.

    A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

    Total Rewards at Jefferson Lab

    At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

    • Medical, Dental, and Vision Care Plans
    • Flexible Spending Accounts
    • Paid Time-off and Leave Programs (vacation, holidays, sick leave)
    • 401(k) Plan – 9% Lab Contribution; 100% vested
    • Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)
    • Tuition Assistance, Training and Professional Development Programs
    • Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

    Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

    JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to employment @ jlab.org or call (757) 269-7598 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.

    Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.